Contract and Conditions of Hire and Rates

Bookings Contract

Group Name:
Contact Name:
Address:
e-mail:
Phone:	Fax:	Mobile:
Dates Requested	From:	To:
Purpose for which facilities will be used:

Anticipated Number:		Minimum Number:
First Meal Required:		Last Meal required

Accommodation Required:

Bunkrooms 1 2 3 4	Tourist Flat 1 2	Lodge 1 2	Cabin 1
Cabin 2 3 4 5	Studio units 1 2 3 4 5 6	Retreat House	Other:

Booking Conditions and Deposit: A NZ$500.00 non-refundable deposit and a NZ$200 refundable bond is required with signed Contract and Conditions of Hire and Rates before the Booking is confirmed. This can be direct credited to 02-0200-0078769-02, name of account is Lakes Ranch Charitable Trust. Please put the name of the camp in the reference area. Or you can send a cheque with the contract.

Cancellation Policy:

a. If a booking is cancelled less than four months prior to the occupancy date, that group will be required to pay an amount equal to 80% of the accommodation booked.

b. Should a booking be secured by Lakes Ranch in substitution then the minimum amount due will be reduced by the value of the substitution.

c. Notification of cancellation must be in writing and payment of cancellation fee as stated above

Application:

a. I hereby apply to use Lakes Ranch Christian Camp for the use of the Group for the stated purpose

b. I agree to pay all charges for the use of the facilities in accordance with the Conditions of Hire and rates applicable at the time of occupancy

c. I accept full responsibility for the Group and will pay for any loss or damage caused by the Group.

d. I understand that Lakes Ranch Christian Camp has the right to cancel the hire of the facility at any time should any use or proposed use of the facilities by the Group be, at the discretion of the camp Manager, inconsistent with Lakes Ranch Christian Camp beliefs or purposes

e. I agree to use all activities in accordance with the Health and Safety Policies of Lakes Ranch Christian Camp and accept full responsibility for appropriate supervision of our group while in camp to minimize potential for accident or injury

f. Lakes Ranch Christian Camp and its staff accept no liability for any loss or damage to property and I shall be responsible to ensure that all persons in the Group and their guests and visitors are aware of this disclaimer.

Dated: Dated:

Signed: Signed:

.................................................................................... ...................................

(on behalf of Lakes Ranch) (on behalf of )

Conditions of Hire and Rates

1. Alcohol/drugs are not permitted on camp site.

2. Lakes Ranch Management requires that the subject matter presented to groups at Lakes Ranch is not contrary to, nor antagonistic to an evangelical understanding of the Christian Faith.

3. No pets/animals are permitted on camp site, excluding guide dogs – visual and auditory.

4. Duties during Camp/cleaning before leaving camp – the facilities are expected to be kept in a clean and tidy state. At the close of occupancy each group is to leave the camp site in the way in which it was found. This includes tidying of accommodation, grounds and venues. If Camp is vacated before completely cleaned Lakes Ranch reserves the right to charge for cleaning at a rate of $25 per person per hour required to complete the tasks.

5. In accordance with our fire safety regulations and insurance policies, there is:

a. No smoking in any of the camp buildings

b. A complete list of campers is to be handed to your Host on arrival at camp

6. Property damage and loss – all breakages and losses to Lakes Ranch property or equipment are to be reported immediately to Lakes Ranch Management. These will be deducted at cost from the bond. Lakes Ranch takes no responsibility for loss of or damage to personal property. Guests are only permitted to access the buildings to which they have been allocated and which is booked by the group.

7. First Aid – it is the responsibility of each group to provide its own First Aid equipment and provider.

8. Final numbers for catering purposes and a programme must be notified to Lakes Ranch not less than 10 days before the commencement of occupancy. The minimum number on the Contract is what will be charged if the numbers at occupancy are less.

9. Noise – in consideration of others, all noise must cease at 11.00pm and must not commence before 7.30am including in the pool complex.

10. Flora and Fauna on the Lakes Ranch property must not be disturbed.

11. Rates – are inclusive of all meals, plus morning/afternoon tea and supper, cabin accommodation and the use of facilities on arrangement with Management. Rates are subject to review and may only be confirmed 6 months prior to occupancy. If any staff member is required outside of this for activities other than Horse Riding, Abseiling and the Swoop, there is an hourly charge of $25 per hour, per staff member.

12. Multiple Bookings – we reserve the right to have multiple bookings use our facility. If multiple bookings are necessary we will be sensitive to ensure there is compatibility between groups. Accommodation will be reserved for the number requested.

13. Non-compliance – Lakes Ranch has taken all reasonable and practicable steps to manage the risks of the facilities and activities. On arrival your host or a Lakes Ranch staff member will communicate Lakes Ranch policies/procedures/rules and regulations to your group.

Failure on the part of any paying camper or their supervisor/guardian to:

o Comply with all rules, regulations and procedures as laid down by the management of Lakes Ranch

o Use of any camp facilities or activities without authorization or in a careless or dangerous manner in relation to Section 16 of the Health and Safety in Employment Act 1992 may invoke the following actions:

a) Forfeiture of right of use of activity or facility

b) Forfeiture of right to re-book

c) Instant removal from site

14. If the numbers at occupancy are less than the minimum number notified the Group for whom the booking is made will be liable for the minimum number stated on the signed Bookings Contract.

Note: Lakes Ranch policies/procedures/rules/regulations/RAMS sheets are available on request.

Dated: Dated:

Signed: Signed:

................................... ......................................

(on behalf of Lakes Ranch) (on behalf of )

PAID	AMOUNT
DATE	CHQ No.